AdoptaText is the IMSS application for faculty, instructors, and staff to place textbook orders. The library sends these orders to MBS Direct, an online bookstore.

Adoptatext also generates a comprehensive list of textbooks each term, which the Registrar posts on its website. Students are free to purchase their books from MBS or any other bookseller.

Adoptatext can also be used to request course reserves. For Fall 2020, the Library will attempt to obtain library-licensed electronic books of all required (adopted) books as well as all books requested for reserve. If a requested book cannot be obtained electronically, please use DocuServe to request portions to be scanned. Scanned reserves will be made available in Canvas at the start of term. Please note that scanning requests are subject to applicable copyright. Contact library [at] caltech.edu if you have questions about scanning material for reserve.

For Fall 2020, all physical reserves will be housed at Sherman Fairchild Library only. Materials will circulate for 24 hours, then remain quarantined for 24 hours upon return. If you need your materials to circulate longer than 24 hours, please contact us at adoptatext [at] caltech.edu.

Note: AdoptaText is now closed for Fall 2020. If you haven't submitted your textbook(s) or need to edit your current requests please contact us at library [at] caltech.edu and we are be happy to help you. 


Before starting with AdoptaText

Helpful terms to remember:

  • Delegates - Faculty automatically have access to AdoptaText. If you are an administrative assistant and need access to AdoptaText so that you can add textbooks for a faculty member, please email adoptatext [at] caltech.edu.
  • Desk copies - Some publishers provide desk copies to instructors who are using their textbook for a class. Please contact publishers directly to enquire about the availability of a desk copy. Often there are forms that can be completed online so that a desk copy can be mailed to campus.
  • ISBNs - If you are having trouble determining the ISBN for a book that you'd like to use, please email library [at] caltech.edu

Adding material to AdoptaText

  1. Log in to access.caltech.edu.
  2. Under "Academic Services," select "Course Book Requirements (AdoptaText)." (If you do not see this link, please email adoptatext [at] caltech.edu)
  3. Click the "Find Courses" tab located across the top.


  4. Select the Division and the Department of the course.  Be sure the academic term is correct.  The "For Term" provides a drop-down to select the appropriate term.  Be sure to click on "Reload" for it to take effect. Please note that AdoptaText defaults to the upcoming term so in most cases, there is no need to change this.



  5. If you are reusing textbooks from a previous term (same or different course), you can copy those contents right into the current term.  Use "Find Courses" to find the course and change the academic term to when the materials were last used (remember to click on "Reload").  Once you access the course, click on "Copy contents."  Then, find the course to which you want the contents to copy.  It will copy both the textbooks which students are to buy as well as the library reserves.

  6. If you are entering textbooks not previously used, once you find the course, you click on the "Add Book" button and enter the information for the textbook.  The author, title, ISBN, and number of copies are required fields.  The number of copies is very helpful for MBS Direct so they know the type of demand and inventory to have on hand for the book.  Caltech is not obligated to purchase any extra books not purchased by students.  Finally, please make sure you select "Required" or "Suggested" for the text.  This can be helpful to students who are deciding on their purchasing choices.
  7. You can also add any additional information that will be seen by the students. 
  8. To save time, if you want this book to be placed on course reserve at the library, you can check the box next to "Also place this book on library reserve." 
  9. Please note, if you are not requiring students to purchase any books for the course, you can click on the "No books needed" button
  10. Be sure to click "Save" before leaving the page. 

Adding Course Reserves (Books)

For books you wish to place on library course reserve, the process is much the same.  However, as mentioned under Adding material to AdoptaText, when adding a book for purchase, you can save time by checking the box next to "Also place this book on library reserve" for any book you wish to also be on reserve.

  1. Log in to access.caltech.edu.
  2. Under "Academic Services," select "Course Book Requirements (AdoptaText)."
  3. Click the "Find Courses" tab located across the top. 

  4. Select the Division and the Department of the course.  Be sure the academic term is correct.  The "For Term" provides a drop-down to select the appropriate term.  Be sure to click on "Reload" for it to take effect.  Please note, that AdoptaText defaults to the upcoming term so in most cases, there is no need to change this.

  5. You can also add books that you only want to be on library course reserve by clicking on "Add Reserve."



  6. Select what type of material the reserve is--book or a DVD/VHS/CD.
  7. The author and title fields are also required but if you can provide additional information like edition, year, and ISBN, it will be helpful for us to make sure we get the right item on reserve.
  8. We also require that you select the number of copies you would prefer be on reserve, which library (SFL or Geology) and the reserve type (open or closed).  Open Reserves are available on the first floor of the Sherman Fairchild Library, browsable, and only need to be checked out if a student wants to leave the library with it.  Closed reserves are held behind the circulation desk and must be checked out to look at it.
  9. Finally, you can add any additional information that will assist staff in placing the item on course reserve.
  10. Be sure to click "Save" before leaving the page.
  11. If AdoptaText is closed or unavailable, you can contact adoptatext [at] library.caltech.edu to submit reserve requests.

FAQs

What do I do if I missed the cut-off dates in AdoptaText?
You can always email adoptatext [at] caltech.edu and submit your course reserves. If submitted after the deadline date, we cannot guarantee the item will be available on the first day of class.

Can I place Harvard Business Case Studies on Reserve?
Harvard Business School Case Studies are designed for classroom use by individual students. They are similar to course packs. Licensing restricts use to individuals. The Caltech Library cannot purchase these materials, and cannot obtain them through Interlibrary Loan. However, you may purchase a copy of any case yourself for individual use directly from Harvard Business Publishing for $8.95:

Go to the Harvard Business Review Store (click on Case Studies)

A separate copy must be purchased by or for each individual student. First, you must already have purchased a single copy of the product you wish to reproduce. If you need to make additional copies to distribute, you must purchase copyright permission (check the “Add copyright permissions” during the purchasing process and add the number of students). Access to case studies expires six months after purchase date.

Can I choose a loan period longer than 3 hours?
While 3 hours is the standard loan period for print reserves, we can change the loan period to 24 hours or 48 hours.

Page Last Updated 2020-08-28