To help faculty and options implement the new policy, the Offices of the Vice Provost for Research, Sponsored Research, General Counsel and the Caltech Library are working together to provide resources and services to assist authors in meeting the new requirements. For further questions, send email to library AT for prompt response and help from either library or Office of General Counsel staff, as appropriate.

Effective Monday April 7, 2008, all NIH-funded researchers are obligated to comply with a new law requiring them to submit copies of peer-reviewed manuscripts accepted for publication and resulting from any NIH funding, to the National Library of Medicine's PubMed Central. In addition, beginning May 25, 2008 all researchers submitting applications, proposals or progress reports to the NIH will be required to provide a list of PubMed Central ID (PMC ID) numbers for any NIH funded publications referenced in the applications, proposals or progress reports. The NIH has advised that, "Non-compliance will be addressed administratively, and may delay or prevent awarding of funds."

To comply with this new law:

  1. Authors are strongly encouraged to include the language found below in the cover letter to the publisher with your manuscript submission.
  2. Use the PMC ID numbers from your articles on future applications, proposals and progress reports to the NIH.

Specific instructions for depositing articles in PubMed Central to comply with the law are available in NIH Manuscript Submission Tutorials.

Text to insert in cover letters:

The research reported in this manuscript has been funded through the National Institutes of Health (NIH) and therefore its publication must comply with Public Law 110-161, the Consolidated Appropriations Act of 2008.

In order to ensure compliance with the NIH policy I, as corresponding author on behalf of all the authors, am retaining the rights to provide a copy of the authors’ final manuscript, including all modifications from the publishing and peer review process, to the National Library of Medicine's PubMed Central (PMC) database at the time the manuscript is accepted for publication, and to authorize NIH to make such copy of the manuscript available in digital form for public access in PMC no later than 12 months after publication.

By accepting this manuscript for review, you accept these terms and agree that the terms of this agreement are paramount and supersede any provisions in any publication agreement for this article, already signed, or to be signed at a later date, that may conflict.

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