Scanning in the Library

Using the Xerox Printers at SFL

Scanning to Email

• From the printer screen select "Email".
• Click "Alternate Login" and login with your IMSS username and password.
• Click either "Add Me", which will add your Caltech email address, or "New recipient", to enter a different email address.
• The default settings are for a 1-sided PDF that will auto-detect color.
• To color settings or to scan a 2-sided PDF use the buttons at the bottom of the screen to adjust the settings. You can't select 2-sided if you're going to scan from the flatbed.
• To change the filetype settings if you want to scan to a JPEG or TIFF or create a searchable PDF, click on the "Email Options" tab.
• If you are scanning from the flatbed and want to include multiple pages in the same PDF, go to the "Job Assembly" tab and select "Build Job", then select "On" and "Save". Now, when you scan your individual pages they will be saved to a list. When you're done, click "Submit the Job" and it will send one file, instead of one file per page.
• Place the item you want to scan either face-up on the sheet feeder, or face down on the flatbed.
• If you're scanning multiple pages from either the sheet feeder or using the "Build Job" option, please be aware that there is a size limit on emails sent, so you may need to break your scan apart into multiple scans
• Start your scan by pushing the big green Start button.

Using the Epson Flatbed Scanners with Windows (SFL 1st floor & Millikan 8th floor)

Scanning to PDF using Acrobat

• Click Start -> All Programs -> Acrobat X Pro -> Adobe Acrobat X Pro
• Put your item face-down on the flatbed scanner
• Click Create -> PDF from Scanner -> Autodetect Color Mode (unless you specifically want a black & white or grayscale document)
• After you've scanned the first page you'll have the choice to save the scan or add another page.

Scanning using EPSON Scan

• Click Start -> All Programs -> EPSON -> EPSON Scan -> EPSON Scan
• In the upper right corner is a drop-down for Scanning Mode. The default is Full Auto Mode. Full Auto Mode will scan one image, save it as a JPEG in your "My Pictures" directory and then close the application. If this is what you want, just click "Scan".
• Otherwise change the mode to Home, Office or Professional mode which will allow you to scan multiple images in a row, preview scans, select the area of the screen to be scanned, or change settings such as file type, file location, or resolution.

Negative and slide holders are availble for checkout at the SFL circulation desk.